Registration overview
- All fees are listed in EUR per person.
- ECIR 2026 is an in-person conference in Delft, The Netherlands, from 30 March – 1 April 2026, with tutorials/workshops on 29 March and workshops/Industry day on 2 April 2026 at Lijm & Cultuur.
- Member fees apply to ACM / ACM SIGIR / BCS IRSG members or other societies recognised by the organisers.
- Student fees are for full-time students (BSc, MSc, PhD). Proof of enrolment may be requested at the registration desk.
- Early-bird rates apply from 1 December 2025 to 18 January 2026. Author registrations must meet the author registration deadline.
- All prices include applicable Dutch VAT unless stated otherwise. Payments are handled securely via the conference platform.
- After payment, cancellations and refunds are not possible; however, you may nominate a colleague to attend in your place.
- Any questions on the registration and or payment process, contact us by email: n.fontein@blueboxevents.nl
To register, click the blue "Late Registration fee" option below.
| Category | Early Fee | Regular Fee | Late Fee | At the Venue |
|---|---|---|---|---|
| One day ticket 31 March 2026, Conference dinner is fully booked | ||||
| One day ticket 01 April 2026 | € 350 | |||
| One day ticket 02 April 202 | Workshop ticket | € 275 | ||
| Student workshop day 02 april | ||||
| Conference passport fully booked | ||||
| Student Registration | € 400 | € 450 | € 525 | |
| Normal (not members) | € 725 | € 825 | € 875 | |
| Members | € 675 | € 750 | € 800 | |
| The following fees are fixed-rate and not part of the early/regular/late discount schedule: | ||||
What's included
- Conference materials and digital proceedings
- Coffee breaks and lunches on conference days
- Poster/demo sessions and exhibition area
Registration opens on December 01, 2025. Early registration ends on January 18, 2026. Regular registration ends on February 15, 2026.
Important notes
- Each accepted paper must be covered by at least one author registration by the author registration deadline to be included in the proceedings.
- Early-bird fees apply only if payment is received before the early-bird deadline. Late payment may move your registration to the regular or late fee.
- If you require a visa, please register and pay as early as possible to allow sufficient time for the visa process.
- Invoices will be issued in EUR and sent by email after successful registration and payment.
Visa invitation letters
Participants are responsible for checking whether they need a short-stay Schengen visa to visit the Netherlands and for completing their own visa application.
Please note: in-person participation in ECIR2026 in the Netherlands is only possible with valid entry/visa and in compliance with all Dutch/EU laws and regulations (including any applicable sanctions rules). If attendance is not possible due to these requirements, registration may be cancelled and our refund policy applies.
Invitation letters are issued only to registered and fully paid delegates. More info on the visa proces can be found here.
Once your registration is confirmed and payment is completed, you can download your visa letter directly from your account:
- Log in to the ECIR 2026 website.
- Click on your name in the top-right corner and select "My Profile".
- On your profile page, click the "Generate Visa Letter" button to create and download your letter.
- The invitation letter supports your visa application but does not guarantee that a visa will be granted.
- For official information on visa requirements and Dutch embassies/consulates, please refer to the website of the Government of the Netherlands.
Certificates of attendance
- Digital Certificates of Attendance will be provided to registered participants who attend the conference on site.
- Certificates will be made available after the conference (for example as a downloadable PDF or via email).
- If you present a paper, poster, demo or tutorial, the certificate can state your role, provided this information is available in the conference system.
- If you require specific wording for institutional reporting, please contact the organisers during or shortly after the conference.